Menu

Volunteer Positions

Parents or Guardians of students at Beaux Esprits are required to volunteer in either a Board position or Parent Duty for the year. To ensure participation two post dated cheques of $25, dated January 1 and July 1, are required. These will be returned when duties are fulfilled.

Board Positions

These positions need to be filled during the Registration Night/Annual General Meeting; they do not require experience, just enthusiasm. Meetings are once a month. Detailed position descriptions are available at the Open House or upon request. Parents who volunteer for the board do not need to attend a Toy Wash.

For the 2022/2023 school year, three key roles must be filled on the board (Chairperson, Treasurer, and Fundraiser/Casino Chair). If these positions are not filled by the June 2022 Annual General Meeting, the preschool will not be able to run in 2022/2023.

KEY ROLES (must be filled for playschool to operate)

Chairperson (VACANT 2022/2023)

Main liaison between parents, teachers and the Board. Has signing authority and helps to negotiate contracts with the school where classes take place, teachers, licensing, etc.

Treasurer (VACANT 2022/2023)

Responsible for the financial responsibilites of the school, including running payroll, reporting to Revenue Canada, paying bills, doing the banking and filing the Registered Charity returns, etc.

Fundraiser/Casino Chair (VACANT 2022/2023)

Co-ordinates the Casino in Casino years and Chairs the event planning committee to plan an execute the fundraising event on non-casino years.

Registrar

The main contact person for prospective parents. Deals with registration of children and any issues in that regard. Is responsible for organizing and running the Open House.

NON KEY ROLES (Nice to have, but not needed to operate playschool)

Co-Registrar

Assist the Registrar with the registration process and tracking of/management of registered children's information throughout the year.

Parent Duty Coordinator

Liaison between parents, teachers and the board with regard to parent duties.

Co-Treasurer

Assist the Treasurer with the financial responsibilities of the school, including running payroll, reporting to Revenue Canada, paying bills, doing the banking and filing the Registered Charity returns, etc.

Advertising Coordinator

Keeps the Facebook Page and Group up to date with news of school events, organizes a small amount of advertising with west end Community Leagues and family publications and organizes/coordinates the posting of the Schools Portable sign when needed.

Secretary

Takes minutes at monthly Board meetings.

Parent Duties

The full description and requirements of all these positions will be available at the registration night/general meeting or upon request. It is crucial to the proper running of the school that parents do their part and fulfill the duties they sign up for.

Parent Helper Days

Parents should expect to come into the classroom 2-3 times a year to act as a special helper. You will be required to provide a clear police record check (cost approx. $15 for a new check, or submit one received within the past year). This is such an important and fun part of our program and we don't want you to miss out! It is also super special for your child to have a special family member volunteer. Duties for your parent helper day include:

- Assist the teacher during circle time

- Help all children complete their craft

- Assist the teacher in taking the children to the bathroom

- After snack clear the tables, spray and wipe the tables and chairs

- Sweep and spot wash the floor as necessary

- Assist the teacher to set up for the next day

Playdoh (once per family per school year)

Each family will be asked to make or provide playdough for the classroom once a year. The teacher will advise when it is your turn!

Handy Person

Periodically fix or help with light carpentry or other equipment reparation as determined by the teachers.

Scholastic Books

Each month parents will be asked to assemble the scholastic book catalogues and distribute them into the student cubbies. Book orders will then be collected from the school and the parent volunteer is responsible for entering the order online at home.

Craft Preparation

Assist in preparing crafts for upcoming classroom projects as instructed by the teachers. Requests for help typically occur once a month. This is a job that is completed at home.

Laundry

Laundering towels and dish clothes from the playschool monthly. This is a job that is completed at home.

Sewing

Periodically mend and sew basic items as requested by the playschool. Examples in the past have included sewing curtains and cloth bags and mending or shotening dress up clothes.

Toy Wash Coordinator

They toy wash coordinator is responsible for supervising and participatingtoy washes, including reminder phone calls to participating parents, set up of required tools for the toy wash and taking home the used linens and washing them.

Fundraising Committee

Parents will assist the Fundraiser and Assistant Fundraiser Board Members with the year's fundraiser.

Computer/Technical Support

Parent will assist the teachers with any technical issues they may encounter surrounding their computer, internet and email, as needed.

Carpet Cleaner

Parent will be asked to come into the classroom twice a year after school hours (during Christmas break and before the final toy wash) to clean the circle time carpet.

Blue Bag

Parent will be periodically asked to bring home the blue bag for recycling with their home garbage collection.

Bottle Recycling

Parent will be asked to bring bottles to the depot and return the deposit money to the teachers.